Export your vehicle logbook for SARS submission
Exporting Logbook Data
Export your vehicle logbook for SARS submission and accountant review.
Overview
At tax time, you'll need to provide your logbook data to:
- Support your travel deduction claim
- Share with your accountant
- Keep for your records
- Submit if requested by SARS
ProcessX makes this easy with comprehensive export options.
Export Options
1. Full Logbook Export
Complete record of all trips:
- Every trip with dates
- Odometer readings
- Business purposes
- Distance calculations
Best for: SARS submission, complete records
2. Summary Export
Condensed version showing:
- Total kilometres
- Business kilometres
- Business percentage
- Deduction calculation
Best for: Quick reference, ITR12 completion
3. Deduction Calculation
Focused export showing:
- Vehicle details
- SARS rates applied
- Step-by-step calculation
- Final deduction amount
Best for: Tax return, accountant review
How to Export
Step 1: Navigate to Vehicle Logbook
Go to Vehicle Logbook from the navigation.
Step 2: Select Export
Click Export or Download.
Step 3: Choose Options
| Option | Description | ||||
| Tax Year | Select the year you're exporting | ||||
| Vehicle | If multiple, select which one | ||||
| Format | PDF, Excel, or CSV | ||||
| Type | Full logbook, Summary, or Calculation | ||||
| Date | Start | End | Distance | Purpose | Destination |
| 2024-03-15 | 45,230 | 45,268 | 38 km | Client meeting | ABC Co, Sandton |
| 2024-03-15 | 45,268 | 45,306 | 38 km | Return to office | Head Office |
| ... | ... | ... | ... | ... | ... |
Summary Section
- Total trips: 245
- Total distance: 15,000 km
- Business distance: 9,000 km
- Business percentage: 60%
Calculation Section
- SARS rate table reference
- Fixed cost calculation
- Fuel cost calculation
- Maintenance cost calculation
- Total deduction: R 89,221
SARS Requirements
Your logbook export should show (per SARS requirements):
For Each Trip
- Date of travel
- Starting point
- Destination
- Distance travelled
- Business purpose
Annual Summary
- Total kilometres for year
- Total business kilometres
- Business use percentage
Vehicle Details
- Description of vehicle
- Date business use commenced
Tips for Clean Exports
Sharing with Your Accountant
When sending to your accountant:
Need a registered tax practitioner? Find one on the SARS website.
Keeping Records
SARS requires you to keep records for 5 years:- Download and store exports
- Keep backup copies
- Organize by tax year
- Include supporting documents
External Resources
- SARS Travel Allowance - Deduction requirements
- SARS eFiling - File your tax return online
- SARS Fixed Cost Tables - Current rates
Related Articles
Last updated: March 2025
Topics covered: