Reports & Tax
View all your tax-deductible expenses in one report
Deduction Summary Reports
View all your tax-deductible expenses in one comprehensive report.
Overview
The Deduction Summary Report consolidates all your deductible expenses, organized by category, making it easy to:
- See total deductions at a glance
- Complete your tax return (ITR12)
- Share with your accountant
- Verify you've claimed everything
Accessing the Deduction Summary
What's Included
The report shows all expenses that qualify as tax deductions:
Operating Expenses
- Office supplies and consumables
- Telephone and internet
- Utilities (business portion)
- Rent (business premises)
- Insurance
Professional Services
- Accounting and bookkeeping fees
- Legal fees (non-capital)
- Consulting fees
- Professional subscriptions
Travel and Entertainment
- Business travel
- Accommodation
- Meals (50% deductible for entertainment)
- Subsistence allowances
Marketing and Advertising
- Advertising costs
- Marketing materials
- Website expenses
Vehicle Expenses
- Fuel (business proportion)
- Maintenance (business proportion)
- Insurance (business proportion)
- Or: Travel allowance calculation
Home Office
- Proportional rent/bond interest
- Proportional utilities
- Home office equipment
Report Structure
Summary Section
Quick overview:
| Category | Amount |
| Operating Expenses | R 45,000 |
| Professional Services | R 18,000 |
| Travel & Entertainment | R 22,000 |
| Marketing | R 12,000 |
| Vehicle Expenses | R 35,000 |
| Home Office | R 15,000 |
| Total Deductions | R 147,000 |
| Report Category | ITR12 Section |
| Travel expenses | Code 4020 |
| Vehicle allowance | Code 3702 |
| Home office | Code 4028 |
| Other expenses | Code 4020 |
What's NOT Included
Some expenses are not deductible and are excluded:
- Personal expenses
- Entertainment (non-business)
- Fines and penalties
- Capital expenditure (handled as depreciation)
- Donations (separate section on ITR12)
If you've miscategorized an expense, it won't appear here.
Verifying Deductions
Use this report to check:
Completeness
- Have you recorded all expenses?
- Are any months missing entries?
- Did you forget regular expenses?
Accuracy
- Are amounts correct?
- Are categories appropriate?
- Is there documentation for each?
Eligibility
- Is each expense business-related?
- Does it meet SARS requirements?
- Would it survive an audit?
Comparing Tax Years
Compare deductions across years:
Exporting
Export the deduction summary as:
- PDF: For records and sharing
- Excel: For further analysis
- CSV: For other software
Click Export and select format.
Best Practices
Related Articles
- Exporting expenses for SARS
- Understanding tax computation
- Exporting for your accountant
- Managing expense categories
Last updated: March 2025
Topics covered:
deductionstax deductionssummaryallowable expenses